The legal profession

Secure storage of paper legal files

There are few professions where paper files remain as popular as the legal profession. Digital working methods are taking over, but until recently many lawyers still considered user-friendliness and familiarity to be the major advantages of paper files.

As a result, law firms have ended up with cabinets and boxes full of paper files. In the transition to digital working and changing use of space, the question keeps arising of what should be done with these old archives.


In our experience, the first thought is then to digitise the files in order to make more space and to make everything digitally searchable. The question is whether digitisation of legal files is such a good idea.

In order to give a good answer to this, the key question is whether the files are still needed frequently. If need for the files is sporadic, then it is needless to digitize all files just to create space. Nevertheless, the archive should be made available if necessary.

Storage with digitization

The most commonly chosen solution in the legal profession is to store an archive in an archive depot in combination with scanning on demand or physical delivery. The files are safely stored, yet quickly available. The law firm determines whether the file should be delivered physically or digitally.

Retention obligation

Clients’ files must be kept in accordance with the legal requirements and the custom of the law firm. For example, files might be eligible to be destroyed after 7, 10, or 20 years. Scheduled destruction can also be handled by the chosen archive manager.

Different types of archives

We work with lawyers in the field of archive storage, archive management and digitization of client files, personnel files, general archives, financial archives as well as company archives for curators.

Your benefits

External archive storage has many advantages for lawyers. In addition to making better use of expensive office space, you can focus on the increasingly digital work processes of your organization. The files are often safer than in your own basement, attic or cupboards—which are not always properly sealed and where there is seldom any record kept of when files are withdrawn. In short, external archive storage with associated services ensures that your organization will have improved archive management, save money, and be able to focus on what is really important.

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Our industries


Health Care




The legal profession


Receivership and bankruptcy


Financial sector






Housing corporations

Curious about the possibilities?

Would you like to know more about the advantages and disadvantages of the various methods for your situation? Contact us for a free consultation.

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Our solutions for paper archives in the digital age 





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